These costs are covered by the University:
 
1. Travel costs, including airfare (the lowest fare available) and necessary ground transportation at the destination, including shuttle bus, bus, taxi, other public transportation, or rental car if no other feasible form of transportation is available. For travel by air, an original passenger receipt must be submitted (not a charge card slip or statement). These can be obtained at the gate, even for e-tickets. For automobile travel from the University, mileage will be paid at the current reimbursement rate, but will be limited to the lowest airfare available.
 
2. Lodging costs, including the cost of a room and associated taxes, plus parking expenses. The University has obtained tax-exempt status in various states and you may deduct state tax in these states. (Check with the Purchasing Office for the applicable states.) This does not exempt us from local and bed taxes. The actual hotel bill is required for reimbursement (not just the charge card slip used to pay the bill).
 
3. Meals, including costs for food and beverages. The attached receipt must include the name of the restaurant, the names of the individuals who ate the meal, and detail of what was purchased. The hotel bill will be sufficient for meals purchased through room service.
 
4. Registration fees for professional conferences. *
 
5. Tips.
 
6. Parking costs.
 
7. Telephone calls that involve University-related business and one personal phone call per day, while on travel.
 
8. Costs for entertaining a University guest off-campus, including expenses for the guest and up to two University employees, unless previous authorization has been given for additional University personnel. An explanation, including purpose and the names of those entertained, must be attached.
 
Note: Any rebates, discounts promotions, or similar benefits that result from travel expenses paid by the University should be returned to the University. Similarly, any discounted phone rates should be submitted to the University net of the discount.
 
* A copy of the conference or meeting agenda must be attached to an expense report covering attendance at a conference.
 
 
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